• Philippines Background Screening

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    Revision Date: March 25, 2022

    The following has been provided as general educational information only. It is not legal advice, express or implied. Consultation with legal counsel in all matters of employment and business law is recommended.

    Snapshot:

    While it is common practice for companies to carry out background checks on candidates in the Philippines, privacy regulations place restrictions on the specific personal information that can be collected as well as how that information can be used. Importantly, when requesting background checks, companies must declare a legitimate purpose and only request personal information that is directly relevant, necessary, and not excessive in relation to fulfilling that purpose. Prior to the conduct of background checks by Checkr, it shall be the responsibility of the company to obtain the written and individual consent of its applicants, employees, or such other persons endorsed for screening, in accordance with the Data Privacy Act of 2012.

    Services Available:

    • Criminal Search
    • Education Verification
    • Employment Verification
    • Global Watchlist Search

    Disclaimer:  The following guide is provided for general educational purposes only. It is not legal advice, and users are encouraged to seek their own independent counsel when evaluating these services. Importantly, the specific screenings offered by Checkr do not guarantee an organization’s legal rights to request or use them. Several factors, including the residency and location of your organization and your candidates may implicate additional data privacy and employment laws.

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    Criminal Search

    Description:

    Criminal records encompass a nationwide criminal search including both federal and state level search of 26 state criminal repositories. It returns unspent major offense conviction records.

    Sources:

    Consolidated court index/ National Bureau of Investigation

    Search Type:

    Search is conducted initially on the local level, then on the national level through the National Bureau of Investigation where possible records are located.

    Ordering Requirements:

    • Last Name, First Name, Middle Name
    • DOB 
    • Address in Philippines
    • Passport or Philippine government-issued ID scan
    • Authorization form

     If possible records are found, an additional form must be completed by the candidate prior to completing the search and an additional fee is applied to retrieve and verify record details.

    Estimated Time Service:

    On average 5 to 6 business days.

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    Education Verification

    Description:

    The verification of academic status of any educational level such as high school, college and post grad. It may include institution name, dates of attendance, graduation/conferred date, degree obtained, major, minor, honors, awards, and comments.

    Sources:

    The searches are conducted through the specified education institution requested. An education verification search is conducted and charged per degree. Multiple degrees/majors listed in an order will be billed as separate orders.

    Ordering Requirements:

    • Applicant’s Name while attending - Last Name, First Name, Middle Name
    • Institution Name
    • Institution Address
    • Institution Telephone Number (Include Point of Contact)
    • Dates of Attendance
    • Graduation Date
    • Degree Type
    • Major
    • Minor
    • Copy of degree 
    • Authorization form

    Some institutions may require additional documentation. Upon request from the institution, Checkr will notify you of any additional requirements.

    Estimated Time Service:

    On average 6 to 8 days. Some verifications may take longer to complete depending on the cooperation with the institutions being verified.

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    Employment Verification

    Description:

    Verification of previous employment history to confirm work experience. It may include such information as the employer's name, dates of employment, position/title, and/or reason for leaving.. Salary information will be provided if available for disclosure by the source.

    Sources:

    Government agencies and employers across the country. In some countries, the records of former employees are not kept in a searchable form and contacting the supervisor or manager is normal practice.

    Ordering Requirements:

    • Applicant’s Name - Last Name, First Name, Middle Name
    • DOB
    • Employer’s Name
    • Employer’s Address
    • Employer’s Telephone Number (include point of contact)
    • Dates of Employment
    • Position/Title
    • Reason for Leaving
    • Authorization form

    Some employers may have unique processes for providing verifications that may include special authorization forms, experience letters, employment reference letters, etc. These additional requirements will be communicated at the time of ordering if the need for additional information arises with a specific employer.

    Estimated Time Service:

    On average 6 to 8 days. Some verifications may take longer to complete depending on the cooperation with the institutions being verified.

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    Global Watchlist Search

    Description:

    The Global Watchlist Search product provides a thorough search of multiple National and International repositories and government watchlists. The search consists of thousands of databases, many of which are updated daily to provide more up to date coverage. 

    Sources:

    OFAC, FBI Most Wanted (incl. Terrorists), FBI Seeking Information, FBI Hijack Suspects, Politically Exposed Persons, governmental lists, sanctions, enforcements and warnings from over 500 agencies, criminal courts, & news sources from around the world.

    Search Type: 

    Multi-jurisdictional database search consisting of both historical and near real time updated information.

    Ordering Requirements:

    • Last name 
    • First name 
    • DOB 
    • Authorization Form

    Estimated Time Service:

    On average 2 days. Verifications will be closed, as Unable to Verify, after 15 business days of unsuccessful attempts.