• India Background Screening

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    Revision Date: March 25, 2022

    The following has been provided as general educational information only. It is not legal advice, express or implied. Consultation with legal counsel in all matters of employment and business law is recommended.

    Snapshot

    Background screening is a common practice amongst companies in India. The most common background checks are education and past employment verifications. Prior to requesting individual screenings, companies should consult with their legal counsel to evaluate what information is permissible to request based on their intended purpose and data privacy law compliance requirements. Selected screenings should be limited to what is relevant, necessary and proportionate to this purpose. 

    Services Available:

    • Criminal Search
    • Education Verification
    • Employment Verification
    • Global Watchlist Search

    Disclaimer:  The following guide is provided for general educational purposes only. It is not legal advice, and users are encouraged to seek their own independent counsel when evaluating these services. Importantly, the specific screenings offered by Checkr do not guarantee an organization’s legal rights to request or use them. Several factors, including the residency and location of your organization and your candidates may implicate additional data privacy and employment laws.

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    Criminal Search

    Description:

    A national level search in India that returns available conviction records.

    Sources:

    There are variations of criminal record searches in India that are conducted at different sources. These are:

    • Police Verification – Local Police Station of the respective jurisdiction
    • Criminal Court Check – District Court and High Court
    • Police Clearance Certificate – Police Commissioner Office/ Superintendent of Police
    • Online Criminal Verification – Online database of District Court, High Court, Supreme Court

    Search Type:

    Checkr’s current Criminal search offering is a combination of the Police Verification and Online Criminal Certificate. The different search types are:

    • Police Verification – This is a verbal verification (narrative). If there are any criminal records against applicants found in the registries then further investigation is required.
    • Criminal Court Check – This is performed through an attorney and results would be published on their letterhead.
    • Police Clearance Certificate – A clearance certificate is issued to applicant/third party
    • Online Criminal Verification – Snapshot of online courts database search. Also known as the JUDIS search. Includes Supreme Court, High Courts, and Districts & Session Courts.

    Ordering Requirements:

    • Applicant’s Name
    • Father’s Name
    • DOB
    • Address
    • Copy of a Government issued ID (Passport, PAN Card, DL, etc.)
    • Authorization Form

    Estimated Time Service:

    On average 7 to 8 business days.

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    Education Verification

    Description:

    The verification of academic status of any educational level such as high school, college and post grad. It may include institution name, dates of attendance, graduation/conferred date, degree obtained, major, minor, honors, awards, and comments.

    Sources:

    Registrars and administration offices from educational institutions across India. Please note that many institutions in India require additional documentation and fees to process the verification. Name and title of the sources will be provided when applicable.

    Search Type:

    An education verification search is conducted and charged per degree. Multiple degrees/majors listed in an order will be billed accordingly.

    Ordering Requirements:

    • Applicant’s Name
    • Name While Attending
    • DOB
    • Institution’s Name
    • Institution Address
    • Institution Telephone Number
    • Dates of Attendance
    • Graduation Date
    • Degree Obtained
    • Major
    • Minor
    • Authorization – Must contain proper language for authorizing third parties to obtain the information.
    • Diploma/Certificate – This is required by most institutions in India. Many times these documents contain unique identifiers that are verified against the Institution records, authenticating the document.
    • Mark Sheets/Transcripts – These are required by most institutions in India.

    Estimated Time Service:

    On average 6 to 7 days. Verifications will be closed, as Unable to Verify, after 15 business days of unsuccessful attempts.

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    Employment Verification

    Description:

    Verification of previous employment history to confirm work experience. It may include such information as the employer's name, dates of employment, position/title, and/or reason for leaving.. Salary information will be provided if available for disclosure by the source.

    Sources:

    Government agencies and employers across the country. In some countries, the records of former employees are not kept in a searchable form and contacting the supervisor or manager is normal practice.

    Ordering Requirements:

    • Applicant’s Name - Last Name, First Name, Middle Name
    • DOB
    • Employer’s Name
    • Employer’s Address
    • Employer’s Telephone Number
    • Dates of Employment
    • Position/Title
    • Reason for Leaving
    • Employee ID
    • Authorization – Must contain proper language for authorizing third parties to obtain the information.
    • Service Letters/Experience Letters – These are often required by multinational corporations in India.
    • Other Information/Documentation – Most employers have unique processes for providing verifications that may include special authorization forms, and other types of requirements. These additional requirements will be communicated at the time of ordering if the need for additional information arises with a specific employer.

    Estimated Time Service:

    On average 6 to 7 days. Verifications will be closed, as Unable to Verify, after 15 business days of unsuccessful attempts.

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    Global Watchlist Search

    Description:

    The Global Watchlist Search product provides a thorough search of multiple National and International repositories and government watchlists. The search consists of thousands of databases, many of which are updated daily to provide more up to date coverage. 

    Sources:

    OFAC, FBI Most Wanted (incl. Terrorists), FBI Seeking Information, FBI Hijack Suspects, Politically Exposed Persons, governmental lists, sanctions, enforcements and warnings from over 500 agencies, criminal courts, & news sources from around the world.

    Search Type: 

    Multi-jurisdictional database search consisting of both historical and near real time updated information.

    Ordering Requirements:

    • Last name 
    • First name 
    • DOB 
    • Authorization Form

    Estimated Time Service:

    On average 2 days. Verifications will be closed, as Unable to Verify, after 15 business days of unsuccessful attempts.