The following has been provided as general educational information only. It is not legal advice, express or implied. Consultation with legal counsel in all matters of employment and business law is recommended.
Note
If your Checkr account is integrated with a partner, international background checks might be unavailable. To determine whether your account supports this feature, contact Checkr.
Services Available:
- Criminal Search
- Education Verification
- Employment Verification
- Global Watchlist Search
Disclaimer: The following guide is provided for general educational purposes only. It is not legal advice, and users are encouraged to seek their own independent counsel when evaluating these services. Importantly, the specific screenings offered by Checkr do not guarantee an organization’s legal rights to request or use them. Several factors, including the residency and location of your organization and your candidates, may implicate additional data privacy and employment laws.
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Criminal Search
Description:
The search is conducted at a Nationwide level. The search returns all convictions that have not been removed due to time that has passed since the conviction. The search result in a Criminal Record Certificate from the National Criminal register and ECRIS registry (for EU data subjects).
Once we submit the request to the authorities, the authorities process the request through the procedures of that particular agency and then provide results back.
Please note that Polish law allows employers to obtain data from criminal records only to the extent necessary for the employment of an employee. Requirements may vary depending on the specific position, profession, or business activity involved. Make sure to consult your counsel if you have questions.
Sources:
The NCR (National Criminal Register) – Ministry of Justice
Coverage:
The certificate of criminal records contains information for all of the following criminal convictions of offenses, except those deleted by rehabilitation laws or considered spent:
- offenses against peace, and humanity, and war crimes
- offenses against the Republic of Poland
- offenses against defense capability
- offenses against life and health
- offenses against public safety
- offenses against safety in traffic
- offenses against the environment
- offenses against liberty
- offenses against freedom of conscience and religion
- offenses against sexual liberty and decency
- offenses against the family and guardianship
- offenses against honor and personal inviolability
- offenses against the rights of the persons pursuing paid work
- offenses against the functioning of the state and local government institutions
- offenses against the administration of justice
- offenses against elections and referenda
- offenses against public order
- offenses against the protection of information
- offenses against the credibility of documents
- offenses against property
- offenses against business transactions
- offenses against the circulation of money and securities
- public sex offenders’ registry listing the most dangerous sex offenders in Poland
Pursuant to Article 106 of the Polish Criminal Code, from the moment of its deletion, the sentence is considered non-existent, the record of the sentence is deleted from the criminal register except for pronounced against pedophiles, which are not deleted.
Records on sentences for criminal or fiscal offenses are kept in the register for:
- 5 years from the end of a period of probation or payment of a fine
- 15 years in case of imprisonment of up to 5 years
- 30 years in case of imprisonment of more than 5 years
Records on a person committed to a psychiatric institution are retained for
- 5 years after the person is released
Records on a juvenile person placed in a remand center are deleted after the person is released
The legal prescription of a sentence varies, depending on the type of offense committed and sentence pronounced.
Ordering Requirements:
- Last Name, First Name, Middle Name (if applicable)
- DOB
- Address in Country
- Authorization Form (general consent)
- Poland’s Application Form – Fill out the form in Polish (page 1 and review the instruction page). The source will not accept a translation. The signature on the special form must be a wet signature.
- Poland’s Special Consent Form – The signature on the consent form must be a wet signature.
Estimated Time Service:
On average 14 to 15 business days. Searches for foreigners in Poland may take up to 21 business days due to the authority requesting an ECRIS (EU) criminal record check from the country of origin of the subject.
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Education Verification
Description:
The verification of the academic status of any educational level such as high school, college, and post-grad. This may include institution name, dates of attendance, graduation/conferred date, degree obtained, major, minor, honors, awards, and comments.
Sources:
The searches are conducted directly through the requested education institution.
Search Type:
An education verification search is conducted and charged per degree. Multiple degrees/majors will be billed as separate orders.
Ordering Requirements:
- Candidate’s Name - Last Name, First Name, Middle Name
- DOB
- Institution Name
- Institution Address
- Institution Telephone Number
- Dates of Attendance
- Graduation/Conferred Date
- Degree Obtained
- Major
- Minor (if applicable)
- Authorization Form/Consent Form
- Copy or scan of Diploma/Certificate is required*
*Many times, these documents contain unique identifiers that are verified against the Institution records, authenticating the document, such as VIN numbers which are required when some institutions will need to physically pull the degree to verify. The requirements listed above are used to narrow down results and will be requested if not initially provided.
Note
Some institutions may require additional documentation. Upon request from the institution, Checkr will notify you of any additional requirements.
Estimated Time Service:
On average 6 to 8 business days. Some verifications may take longer to complete depending on the responsiveness of the institutions being verified.
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Employment Verification
Description:
Verification of previous employment history to confirm work experience. This may include the employer’s name, dates of employment, position/title, the reason for leaving, eligibility for rehire, and comments. Salary information will be provided if available for disclosure by the source.
Sources:
Government agencies and employers across the country. In some cases, the records of former employees are not kept in a searchable form, and contacting the supervisor or manager is standard practice.
Ordering Requirements:
- Candidate’s Name - Last Name, First Name, Middle Name
- DOB
- Employer’s Name
- Employer’s Address (if available)
- Employer’s Telephone Number
- Dates of Employment
- Position/Title
- Reason for Leaving
- Authorization Form
Note
Some employers may have unique processes for providing verifications that may include special authorization forms, experience letters, employment reference letters, etc. These additional requirements will be communicated at the time of ordering if the need for additional information arises with a specific employer
Estimated Time Service:
On average 6 to 8 business days. Some verifications may take longer to complete depending on the cooperation with the institutions being verified.
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Global Watchlist Search
Description:
The Global Watchlist Search product provides a thorough search of multiple National and International repository resources, such as watch lists, PEPs & associates, and sanctions data available around the world. Our product's technology continually searches for updated data within the thousands of list sources, indexing new data information every day.
Sources:
OFAC, FBI Most Wanted (incl. Terrorists), FBI Seeking Information, FBI Hijack Suspects, Politically Exposed Persons, governmental lists, sanctions, enforcements, and warnings from over 500 agencies, criminal courts, and news sources from around the world.
Search Type:
This is an automated search where proprietary technology continually searches for updated data across all available sources, indexing new data every time to ensure delivery of only the most up-to-date results.
Ordering Requirements:
- Last name
- First name
- DOB
- Authorization Form
Estimated Time Service:
On average 2 business days.