Revision Date: July 15, 2022
The following has been provided as general educational information only. It is not legal advice, express or implied. Consultation with legal counsel in all matters of employment and business law is recommended.
Note
If your Checkr account is integrated with a partner, international background checks might be unavailable. To determine whether your account supports this feature, contact Checkr.
Services Available:
- Criminal Search
- Education Verification
- Employment Verification
- Global Watchlist Search
Disclaimer: The following guide is provided for general educational purposes only. It is not legal advice, and users are encouraged to seek their own independent counsel when evaluating these services. Importantly, the specific screenings offered by Checkr do not guarantee an organization’s legal rights to request or use them. Several factors, including the residency and location of your organization and your candidates, may implicate additional data privacy and employment laws.
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Criminal Search
Description:
Search is conducted at the national level and returns major offense conviction records and some minor offenses.
Sources:
Dutch Ministry of Justice (COVOG)
Search Type:
Nationwide Search
Ordering Requirements:
- Candidate’s Name - Last Name, First Name, and Middle Name
- DOB
- Address
- Passport Scan
- Special Release and Authorization form must be completed by the candidate
The process for conducting these searches differs depending on whether the candidate lives in-country or out-of-country.
In-country candidates:
Candidates will receive an email containing the following instructions pertaining to the search process:
- The candidate provides a current email address and signs the general consent form.
- Checkr submits the application on behalf of the candidate.
- The Dutch Ministry of Justice emails the candidate to confirm the application. Candidates MUST respond to this email.
- The authorities send the certificate to the candidate's current mailing address.
- Once the candidate receives the certificate, they must upload an image of the document to their Checkr report so that it may be authenticated and completed.
During this process, the candidate must pay a fee of 33.85 Euros. Once paid, candidates may submit a reimbursement request.
Out-of-country candidates:
Candidates should be prepared to include the following:
- Special Application form (with all fields filled in by the candidate)
- Authorization
- Subject Letter of Authority
-
Dutch Passport or passport of one of the EEA countries
- If unavailable, any of the following will suffice: European Identity Card, Dutch Aliens Document, Dutch Driver's license
Important notes
- The Special Application form, Authorization, and Letter of Authority forms must have a wet (pen-to-paper) signature.
- Please provide the mailing address on both the Special Application form and Letter of Authority, despite the note on the application form.
- Sections 2.2, 2.3, and 2.4 of the Special Application form must be complete. For section 2.4, you can select only 2.4A OR 2.4B, not both.
- Please note that this is NOT required for candidates residing in the Netherlands.
Once the candidate has provided the necessary documentation via the apply flow and Checkr requests the details from authorities, the Netherlands authorities will send the certificate to the address provided by the candidate. Once the certificate is received by the candidate, they must upload it to their Checkr report so that we can authenticate it and complete the request.
Important
Both in-country and out-of-country candidates must contact the source directly via phone if they would like an update on the status of their application.
Phone number: +31 889982200 - option 1, then 4
Email: vog.np.rni@minvenj.nl
Estimated Time Service:
The average turnaround times are:
- In-country: 25 business days
- Out-of-country: 45 business days
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Education Verification
Description:
The verification of academic status of any educational level such as high school, college and post grad. It may include institution name, dates of attendance, graduation/conferred date, degree obtained, major, minor, honors, awards, and comments.
Sources:
The searches are conducted directly with the requested education institution.
Search Type:
An education verification search is conducted and charged per degree. Multiple degrees/majors listed in an order will be billed as separate orders.
Ordering Requirements:
- Candidate’s Name - Last Name, First Name, Middle Name
- Institution Name
- Institution Address
- Institution Telephone Number (Include Point of Contact)
- Dates of Attendance
- Graduation Date
- Degree Type
- Major
- Minor
- Copy of degree
- Authorization form
Some institutions may require additional documentation. Upon request from the institution, Checkr will notify you of any additional requirements.
Estimated Time Service:
On average 6 to 8 business days. Some verifications may take longer to complete depending on responsiveness of the institution being verified.
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Employment Verification
Description:
Verification of previous employment history to confirm work experience. It may include such information as the employer's name, dates of employment, position/title, and/or reason for leaving.. Salary information will be provided if available for disclosure by the source.
Sources:
Government agencies and employers across the country. In some cases, the records of former employees are not kept in a searchable form and contacting the supervisor or manager is standard practice.
Ordering Requirements:
- Candidate’s Name - Last Name, First Name, Middle Name
- DOB
- Employer’s Name
- Employer’s Address
- Employer’s Telephone Number
- Dates of Employment
- Position/Title
- Reason for Leaving
- Authorization form
Some employers may have unique processes for providing verifications that can include special authorization forms, experience letters, employment reference letters, etc. These additional requirements will be communicated to you if the need for additional information arises with a specific employer.
Estimated Time Service:
On average 6 to 8 business days. Some verifications may take longer to complete depending on the responsiveness of the employer being verified.
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Global Watchlist Search
Description:
The Global Watchlist Search provides a thorough search of multiple National and International repositories, such as watch lists, PEPs & associates, and sanctions data available around the world. Our product's technology continually searches for updated data within the thousands of list sources, indexing new data every day and providing the most up-to-date results. This is not a country-specific search.
Sources:
OFAC, FBI Most Wanted (incl. Terrorists), FBI Seeking Information, FBI Hijack Suspects, Politically Exposed Persons, governmental lists, sanctions, enforcements and warnings from over 500 agencies, criminal courts, & news sources from around the world.
Search Type:
This is an automated search where proprietary technology continually searches for updated data across all available sources, indexing new data every time to ensure delivery of only the most up-to-date results.
Ordering Requirements:
- Last name
- First name
- DOB
- Authorization Form
Estimated Time Service:
On average 2 business days.